TransparentCMS
TM
Compliance Management System
for the retail supply chain
To protect your brand, you want to ensure that suppliers share your concern about issues such as fair labor, human rights, environmental protection and anti-terrorism. But the process of assessing commitment and compliance can leave a paper trail that is both unreliable and unverifiable.
TransparentCMS automates the assessment process to give you instant access to company-wide compliance goals, real-time measures of supplier performance against those goals, and a one-click dashboard view of each supplier’s compliance status.
All parties benefit from TransparentCMS
- Retailers set the standard for corporate social responsibility (CSR) and security compliance.
- Supply chain partners collaborate to identify compliance issues and take corrective action.
- Sourcing managers review and approve compliant suppliers based on verifiable documentation.
- Management defines key indicators to measure compliance performance and risk assessment
- Auditors are able to store and retrieve factory compliance information and effectively conduct factory audits on behalf of their retailers.
- Vendors and Factories become committed to and accountable for their compliance agreements.
TransparentCMS automates your workflows
Retailers:
- Set up online compliance agreements, registration forms and assessment questionnaires.
- Review and approve vendor submissions at each step of the process.
- Define risk factors that impact compliance decisions.
- Define and implement compliance assessment scoring models.
- Communicate questions or change requests for vendors submittals.
- Review and approve vendor profiles, factory profiles and self assessments.
- Request audits at factories where compliance must be verified.
- Track work lists, action items, compliance status and exceptions on an interactive dashboard.
- Approve suppliers based on compliance scores, with high-risk items given the most weight.
Vendors/Agents:
- Login to review, sign and submit compliance agreements electronically.
- Complete online profiles, including contact information and product categories.
- Identify factories and the products they manufacture.
- Submit audit request to verify factory compliance.
- Complete self assessment of compliance with CSR, security and factory standards.
- Follow corrective action plan to become compliant.
Auditors:
- Schedule site inspections at time intervals specified by retailer.
- Validate each compliance item according to risk level.
- Submit required documentation in electronic format.
- Record comments in communication log.
TransparentCMS simplifies Compliance Administration
- Create new compliance processes and define/manage business rules.
- Use templates to define custom compliance rules and content.
- Define multi-tier security at screen level, object level and data level.
- Assign access privileges by roles, user groups and locations.
- Grant secure, web-based access to each supply chain partner.
- Personalize the system interface for each user group.
- Create custom forms and agreement pages.
- Create user-defined templates for future use.
- Define rules for requiring self assessments and audits.
- Customize compliance agreement templates and self-assessment questionnaires.
- Assign risk factors to individual compliance items.
- Customize vendor registration and factory profile forms.
- Monitor and manage communictions between workflow partners through emails, alerts and announcements.
- Archive communications and documents submitted through CMS.
TransparentCMS provides powerful business analytics and reporting
- View executive dashboard.
- Measure performance by defining and monitoring KPI.
- Perform multi-dimensional data analysis and reporting.
- Generate reports in graphical view.
- Perform "What if Analysis" by changing risk factors.
- Export data and reports to Microsoft Excel and PDF.
- Perform “Drag and Drop” data analysis.
- Design new reports and customize existing reports with available fields.
- Drill down or view data at the macro level.
TransparentCMS is delivered both as a stand-alone product and as an on demand solution via the Software as a Service (SaaS) model, which allows Hokura to deliver service, support and enhancements for continuously reliable performance. The system can be customized for seamless data exchange with your existing systems.
Contact Hokura today for more information about TransparentCMS. Call 925-415-2359, email presales@hokura.com, or request a product demonstration.